• http://shaunparker.me Shaun

    I always find free food normally works :-)

    • http://intensedebate.com/people/timschmoyer Tim Schmoyer

      Yeah, got that. Lunch served at our meetings after church.

  • http://www.brianeberly.com Brian Eberly

    I meet monthly with my youth staff. It is a required meeting for them to be involved in our ministry, and a meeting we all look forward to. We meet the second Sunday of each month after church for lunch. Half the time is relational, the other half is taking care of ministry business. We enjoy a meal together just getting reconnected with one another and building on the relationships we share. After the meal we spend time in prayer for one another and the ministry, and then dive into the ministry business at hand. Always a good and beneficial time.

  • http://mic6-8.blogspot.com/ Benjer

    We have two distinct teams of leaders (small groups and Sunday morning leaders) with some overlap, so we do two separate monthly meetings. To make them easy to attend, I schedule them right before each weekly event (our small groups meet Wednesday night at church and we have a large group gathering on Sunday mornings). I provide food, and keep the meetings to about 45 minutes. I'd say we run about 50% attendance, which I'm pretty good with. However, as our team grows (this is my first year at the church, and we have about 25 leaders), I think I may take your idea, Tim, and go to every other month meetings so that all of our leaders can be together. About how many leaders to you have on your executive team?

    By the way, I dispense most of our important information regarding logistics via email, and I let leaders know that they need to make sure to check their email. This way, most of our meeting time can be used for fun stuff, such as casting vision or receiving feedback from leaders.

    • http://intensedebate.com/people/timschmoyer Tim Schmoyer

      There are 7 people on our Exec Team. Having an odd number of people is nice because it means votes can't be a tie.

      I'm wondering if maybe having our meetings every other month is too infrequent because it doesn't ft into people's normal grind. Maybe there's too much time in between meetings for it to stay on their radar despite having dates planned out for the whole school year and all the email reminders.

  • Joe Go

    We've got a unique thing going at my church this year that's really worked well. Every first Sunday of the month is a "family service" where communion and baptisms take place in the regular service. Since I know many of my kids don't usually go to service we don't have Sunday school on the first Sunday of each month. This at least allows students to be in one service a month. With that firs Sunday open for me I have a leader's meeting on the first Sunday of each month during the first service (our church has 2 services.) I started this in Sept. and have seen almost %100 attendance from my leaders over the last several months. While I don't like requiring things for volunteers either it was something I threw out to my leaders before the year started as a stated expectation, and they all affirmed it. They especially like it because the meeting is at a time and place that they're already planning to be at. I used to do after church too, but I ran into too many afternoon conflicts with people, especially if they have children of their own.

  • http://www.aucyouth.org Rich

    I have a middle school team meeting and a high school team meeting – each once a month. Our attendance is very high at our meetings. We set that as an expectation and commitment when a person signs on. We also just love being together so that helps. We've developed a real family/team atmosphere within our teams. We keep our meetings the same day each month usually (every now and then there has to be a change but that's seldom). We usually begin our meetings with a time of sharing requests and praying together (about a 1/4 of our meeting), evaluate the past month, plan details for the coming month, and start sketching out plans for the events scheduled for the following 2 months. Our meetings are typically 2 hours long. MS Team – about 15 of us. HS Team – about 12 adults and 6 students.

  • http://www.facebook.com/xjm716 John Mulholland

    Our ministry team meets "most months" and for teachers, which is most of them, they are mandatory. I make this known up front. Our meeting day is a Saturday, from 8:30am-11. We have a light snack, and then dive in…devotion, trophy case (what went well), issues (that we need to address), and I just started dividing the balance of the meeting into "strategic" (big picture, direction, why? etc), "tactical" (how, specifics), and "operational" (curriculum, tools, equipping, etc). Works well.

    Beginning in September, we'll meet every other month, MS group one month, and HS the next. We also do an annual retreat, which is an extended meeting (friday night and most of saturday). We've gone off-site and stayed here, just depends on what else is happening. Either way, it's a great time of team building, reflection and long range planning.

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